Simplify your post business trip reconciliation

Returning home from a business trip often conjures a sense of relief and accomplishment. 

You’ve successfully represented your company, forged new relationships, and perhaps even explored a new city. 

However, the challenge begins when you sit down, ready to unwind, and are faced with a mountain of invoices, receipts, and expense reports. This is the reality of post-trip reconciliation, a task that can be as stressful as the trip itself if not managed efficiently.

But there’s good news. With the right payment solution in place, you can simplify your corporate payment processes, streamline post-trip reconciliation, and have time to relax when it matters the most.

Time-consuming reconciliation: The post business trip dilemma

The more traditional methods of dealing with business travel expenses are often manual, time consuming, and prone to errors. 

After a business trip, employees can face several challenges that can make reconciliation a daunting task. 

Typical post-trip challenges include:

Collecting receipts

Keeping track of every meal, taxi ride, and hotel bill can be overwhelming. Receipts can be easily lost or forgotten, leading to incomplete expense reports.

Manual data entry

Entering expense details into an accounting system is not only tedious, but monotonous. This process can take up valuable time, especially if you’re a frequent traveler.

Error-prone processes

The risk of missing receipts, incorrect data entry, or misplaced documents is high. Errors can occur at multiple points, from recording the wrong amount to selecting the wrong expense category.

Time-consuming reconciliation

Matching every expense with its corresponding receipt is labor intensive. 

This process involves cross-checking multiple documents, verifying amounts, and ensuring compliance with company policies.

Simplifying your corporate payments

The end of a business trip shouldn't signal the start of another grueling task. With over 30 years of expertise in corporate payment solutions, we offer a range of tools designed to streamline your post-trip processes. 

Here’s how we can help:

1. Smart business travel payment solutions

Our solutions, such as AirPlus Virtual Cards Classic, offer a seamless and secure payment method for all your travel expenses. 

These virtual cards are the perfect payment solution for booking hotels, arranging transportation, and preparing for events. But the benefits don’t simply stop when your trip ends.

The ability to generate virtual cards on the go for any employee, contractor, or specific trip offers a high level of flexibility. Additionally, our solution offers efficiency through seamless integration with over 80 booking platforms, making the entire payment process quick and automated. It also ensures easy administration by providing additional data for each virtual card number, giving you all the details you need for fast, accurate reconciliation.

2. Integrated and automated reconciliation tools

With an AirPlus Corporate Card or Virtual Cards Classic, the reconciliation process is simplified through our integration tools. Our AirPlus Portal and AirPlus Intelligence Hub provide you with a comprehensive overview of your travel expenses.

Features include digital statements for accessing and managing your transaction data anytime, anywhere, automated data transmission for quick and secure integration of transaction and statement information into your financial systems, customizable reports for detailed expense tracking and analysis, and real-time monitoring to manage expenses on the go and reduce post-trip workload.

3. Centralized payment and reconciliation

The AirPlus Company Account offers a centralized settlement solution for all your travel expenses, from flights and hotels to rail tickets and car rentals. This central account provides you with a single, comprehensive statement, eliminating the need for individual travel expense reports and significantly reducing administrative overheads.

You also get automated settlement by setting billing periods and letting our system handle the rest, and enhanced compliance through better data, leading to improved reporting and adherence to your company’s policies.

Why choose AirPlus for post-trip reconciliation?

Our solutions are designed not only to simplify the payment and reconciliation process but also to enhance your overall travel experience. Our suite of payment solutions offer: 

Convenience
Access your expense data and manage your transactions from any device, anywhere in the world.

Security
Our solutions are built with top-notch security features to protect your financial data.

Sustainability
We offer eco-friendly payment solutions, such as the world’s first CO2-neutral settlement account. 

Making things simpler post business trip

In today’s fast-paced business environment, time is one of your most valuable resources. 

With the right payment solution in place, you can streamline your post-trip reconciliation process, reduce manual work, and spend more time on what truly matters. 

Whether you’re an occasional business traveler or manage a team of frequent flyers, our solutions are tailored to meet your needs and ensure that your post-trip experience is as smooth and stress free as possible.

Ready to make your post-trip reconciliation simpler and more efficient? Explore our range of smart, secure, and sustainable corporate payment solutions today.