All your long-tail spend streamlined
With P2P-partner Pay4You
AirPlus and Pay4You offer a hybrid payment solution that streamlines all ad-hoc purchases and incoming invoices
All expenses made are settled centrally and are itemized on one, clearly structured, collective invoice. Through this partnership you can now benefit from one full-service supplier instead of thousands, get more control over expenditures, improve compliance, save time and money plus reduce total cost of ownership and achieve concrete cost saving goals.
How it works
Suppliers that accept Virtual Credit Cards:
The first step is to request an AirPlus virtual Card in Pay4You Portal. You can add additional information as references. Then an approval is needed based on business rules pre set up in the portal. An AirPlus Virtual Card is delivered. You can use it to make online purchase and upload invoice(s). The amount charged on the Virtual Card will be transferred to your AirPlus statement.
Suppliers that don't accept Virtual Credit Cards:
You want to buy goods or services from a supplier that is not listed as a vendor. First of all, you can add additional information in the portal as references. Then an approval is needed based on business rules set up in Pay4You portal. Upload the invoice in the Pay4You portal. The portal will scan the invoice, pay the supplier and charge the AirPlus Virtual Card. Finally, the amount charged on the Virtual Card will be transferred to your AirPlus statement.
What the AirPlus-Partnership with Pay4You means for you
All your adhoc invoices of non-preferred suppliers (non-vendors) will be paid through one channel:
The Pay4You Portal, using one of two flows.
The data from both flows will be automatically charged to your AirPlus Account with all the enriched data and VAT details. Simple, Easy and a substantial reduction of all the separate invoices.
Your advantages at a glance
One Vendor:
Go from thousands of invoices to only 12 invoices per year
from hundreds of vendors to just one vendor.
Streamline all your Long-Tail Spend:
Streamline all your non-preferred purchases and incoming
invoices ensuring a smooth management process while getting numerous cost-saving options.
Real-time Insight:
Get a holistic overview of all the subscriptions used throughout the organization while ensuring a seamless payment process to the supplier.
Less Admin:
Use AirPlus Virtual Cards and Pay4You to help lighten the workload at all departments involved in the purchasing process.
Hybrid Payment Solution:
AirPlus and Pay4You offer a hybrid payment solution that combines the AirPlus Virtual Card & Bank Transfer transactions and allows you to receive everything on one statement.
Dynamic Request Forms:
Make it easy for employees to request a purchase, and make it easy for finance to collect all the information required such as cost-center, purchase category etc.
Approval Flows:
Approval flows ensure that all approvals are done before purchase - including specifi c approvals such as IT-security and Legal required for SaaS and Cloud.
Accounting and VAT reclaim:
The automated process ensures that all data and documentation about the purchases is collected for easy export to the accounting system.
What you might wonder about the joint solution of AirPlus & Pay4You
The challenge with implementing Pay4You lies not in its complexity but in ensuring it meets your specific needs. However, with Pay4You's basic version, you can start using the tool within just a few days, making the initial setup quick and straightforward.
One of the major benefits of our platform is that it puts your business fully in control of credit card payments. With our requisition/pre-approval functionality, you decide who can use (virtual) cards. In addition, every transaction will be logged and you will be able to analyze your expenses afterwards.
ROI numbers vary due to differences in internal charges and cost estimations. However, generally, our customers have reported saving up to 73% on indirect costs associated with processing their tail end spend category.
We deliver our service as a Software as a Service (SaaS). Once the tool is up and running, it will operate independently, with maintenance and updates managed by Pay4You. We recommend appointing a Program Administrator as a first step.
Together with AirPlus, Pay4You offers a 100% acceptance rate for your Virtual Card program.
Depending on your card issuer, VAT can be displayed on the monthly statement, or you can easily extract this information using the Pay4You Management Information Program.
Benefits for all your stakeholders involved in the purchasing process
Accounting & Finance
- No time-consuming processing of individual invoices
- Easy integration into existing finance and controlling systems
- Ability to collect more reference data per transaction than a bank transfer and corporate card, simplifying reconciliation
- Meaningful reports support decision-making processes
Purchasing department
- Full insight into long-tail spend through reporting helping you discuss new agreements
- Each card can be approved, maintaining control and a paper trail
Employees
- A simple authorized method of payment
- Ability to quickly create a virtual card on demand
- Only accessible to approved users
Treasury
Improved cash flow through extended payment terms
Suppliers
Benefits from immediate settlement of invoices