Long-Tail Procurement Reworked
AirPlus and Mazepay offer a B2B payment solution optimized for indirect procurement by medium and large-sized enterprises
Our joint solution provides an easy and secure way of empowering the employees to purchase in a compliant way using AirPlus Virtual Cards, while ensuring that all approvals have been completed according to you company's policy.
This fully cloud-based solution helps you get in control of your entire long-tail spend.
How it works
1. Request
Employee fills out request form in
Mazepay for an ad hoc or subscription purchase.
5. Upload Receipt(s)
Either the employee is notified and uploads the receipt or it is automatically sent into Mazepay in case of a subscription payment.
2. Approve
Based on business rules set up in Mazepay, multi-layer approval is possible (if required). Multi-layering may also be used outside reporting lines (e.g. separate Legal and/or IT approval).
6. Airplus statement
Finance balances and pays the AirPlus statement, based on full documentation within Mazepay
3. Receive Card
System automatically delivers an AirPlus Virtual Card to the employee.
7. Posting
Finance downloads file within Mazepay for automated posting on a regular basis.
4. Purchase
Employee makes online purchase using the AirPlus Virtual Card.
8. Audit
Audit based on fully documented and complete audit trail.
What the AirPlus-Partnership with Mazepay means for you
Dynamic request forms:
Make it easy for employees to request a purchase, and make it easy for fi nance to collect all the information required such as cost-center, purchase category etc.
Approval flows:
Approval flows ensure that all approvals are done before purchase - including specific approvals such as IT-security and Legal required for SaaS and Cloud.
Compliance and Transaction Auditor:
All compliance information is automatically collected. This is processed by the Transaction Auditor which highlights transactions which may be worth keeping an eye on.
Seamless Payment:
Enjoy flexible and secure virtual card payments without needing to change screens. Your AirPlus Virtual Card is created automatically in Mazepay during the purchasing process and is SCA exempt, meaning your entire procure-to-pay process can now take place within the same system.
Accounting and VAT reclaim:
The automated process ensures that all data and documentation about the purchases is collected for easy export to the accounting system.
Subscription Management:
Get a holistic overview of all the subscriptions used throughout the organization while ensuring a seamless payment process to the supplier.
Benefits of AirPlus and Mazepay’s joint solution
Procurement:
Manage all the long-tail spend across the enterprise without having to be involved in the individual purchase. Get insight into all the spend across the organization.
Managers:
Approve purchases before they are made in just a few clicks. No need to remember approval limits and feeling uncertain on what to do, when using the AirPlus and Mazepay solution you know that you follow company policy.
Finance:
Get insight into all long-tail spend across the enterprise, and set up the business rules and approval structure you need the organization to follow.
Employees:
The AirPlus and Mazepay solution makes it easy for employees to purchase in a compliant way.
