Business travel payment

AirPlus Virtual Cards

How to settle your software and cloud solutions more efficiently.

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Salesforce, Microsoft, SAP, Google, Oracle – deploying cutting‑edge office software these days means relying on the world’s largest Software-as-a-Service (SaaS) providers. 

Yet the latest software, apps and cloud solutions come with a twist, requiring subscriptions. Though this business model is beneficial to companies in many ways – lowering IT‑investment costs while increasing employees’ mobility – its recurring monthly or annual fees call for an efficient handling.

84% of IT purchases for digital goods

An analysis of AirPlus transaction history highlights a significant trend in IT procurement: cloud services, software, and digital goods account for 84 % of total IT spend, while IT hardware and maintenance represent just 16 %.

Although Google has the highest purchasing volume in the European cloud computing market, the future growth is significant:

The European public cloud services market is expected to nearly double, reaching $ 291 billion by 2027, driven by the increasing demand for digital transformation and emerging technologies like generative AI.

Source: https://www.idc.com/getdoc.jsp?containerId=prEUR151144823

IT, hardware, software and digital goods volume share in 2023 by AirPlus customers

Various tools, decentralized payments, lacking budget control.

Challenges companies are facing include the diversity of tools required, their individual use, and the preferred payment method: IT purchases are getting more and more decentralized and require payment by credit card. From an employee perspective, prepaid cards or the personal card are a perfect fit for this purpose.

However, these entail an inefficient and labor-intensive process for allocation and invoice reconciliation. In this case, budget control is just as non-existent as spending transparency.

Challenges for companies

  • variety of required apps and tools
  • immediate payment required
  • decentralized IT purchases based
    on individual subscriptions
  • recurring subscription payments
    their management
  • personal credit card/advance
    payments

The smarter payment solution: AirPlus Virtual Cards Procurement

Virtual credit cards by AirPlus offer a centralized, streamlined, and fully controlled solution for any credit card payment; security and SCA-compliance is ensured. When generating a virtual card, you can define several of security settings including a validity period and/or a maximum amount.

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9 additional data fields for an easy allocation of costs

Additionally, you can enter transaction information in up to nine additional data fields. Enrich your virtual cards with specific details on employee names, order numbers, and/or cost centers and save a lot of time when reconciling invoices and transactions. This valuable additional data makes it easy to identify which team made which purchase at which merchant and for which cost center.

Enjoy full transparency and enhanced control for your credit card payments – worldwide in the Mastercard® network.

AirPlus Virtual Cards Procurement:

The perfect solution for your IT subscriptions and software licenses.

AirPlus Virtual Cards Procurement allow you to easily and centrally account for decentralized expenses and even be informed about all costs in real time.
Maintain control, manage and define individual budgets and set security parameters during card generation.

Benefit now from a payment solution that has been specially developed to meet the challenges of digitization. Enjoy more transparency, higher efficiency, and control with AirPlus Virtual Cards Procurement.

 

AirPlus Virtual Cards Procurement come in two forms:

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AirPlus Virtual Cards Single-Use

  • easy to use
  • no SCA required
  • No need for further monitoring
    as Single‑use cards can only
    be used once and only up to the
    defined amount.
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AirPlus Virtual Cards Multi-Use

  • The card must be verified only
    for the first payment; all other
    transactions require no further
    interaction
  • No further monitoring as card
    can only be used by the
    logged merchant and only up
    to the defined amount.
  • Reconciliation can be
    automized

Budget allocation

Allocate budgets for specific purposes to afford departments and employees more flexibility while you always retain control of spending:

  • You can allocate employees their own framework and budgets and enable them to generate virtual cards. 
  • You retain centralized control and can review and monitor budgets at any time
  • You can operationally decentralize business units, responsibilities, etc., with dedicated budget officers
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“Travel expense statements are a lot of work for the traveler, travel manager, and financial accounting department. If expenses are paid using someone‘s personal credit card or cash, it gives rise to a lot of manual work after the trip.”

 

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AirPlus Virtual Cards Classic can save you time and money. All purchases made with AirPlus Virtual Cards are compiled into a single, central statement with no need for a travel expense report for each individual employee. The additional information supplied for each transaction makes it easier for you to allocate costs later on, meaning less work for the accounting team and the traveler alike.

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“A lot of time and effort go into the booking and reconciliation processes. I want as many processes as possible to be automated to streamline these processes and save time.”

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AirPlus Virtual Cards are integrated into more than 80 booking platforms. This makes it possible for the whole card generation and payment process to take place seamlessly in the background when you book with your preferred booking engine or back-office system.

Advantages with the AirPlus Virtual Cards Benefits

 

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Fast and secure payments

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Easy card generation, administration, and handling

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High quality data, full
transparency

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Centralized means of payment

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Automized payments

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Define individual
card limits

More AirPlus solutions for you:

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AirPlus Virtual Cards

The easy and secure virtual payment solutionfor business travel. Modernize your payment process with a digital soltution that is flexible, efficient, and can be personalized for your travel costs.

Discover our Airplus Virtual Cards

Book your free consultation today!